You can use Scan Management to administer your domain scan resources from a central location. With Scan Management, you can automate document workflow by creating scan processes, which are a set of rules that specify scan processing and document delivery on your network. In addition, you can monitor scanners on your network and log all scan-related events. You use the Scan Management snap-in to monitor scanners, configure scan servers, and create scan processes.
After you install the required components for Scan Management on a computer running Windows Server 2008 R2, you can do the following:
- Specify scan settings and monitor Web
Services on Devices (WSD)–enabled scanners.
- Setup and configure scan servers used to
communicate with WSD–enabled scanners.
- Create scan processes. These processes
specify user permissions, document scan settings, and delivery of
scanned documents on your network.
- Configure logging to track the use of scan
resources and scan events.
Scan Management components
Scan Management includes the following components. All components are installed on a computer running Windows Server 2008 R2.
You must also use WSD–enabled scanners to benefit from Scan Management. TCP/IP scanners are not supported.
- Print and Document Services role.
Using the Add Roles Wizard, you first install the Print and
Document Services role using Server Manager. The Print and Document
Services role includes four role services—three are required to
manage your network print resources and one is required to manage
your network scan resources.
- Distributed Scan Server role service.
You next install the Distributed Scan Server role service using the
Add Role Services Wizard.
- Scan Server. After you install the
Distributed Scan Server role service, you can use the Scan
Server Configuration Wizard later to configure a scan server.
Scan servers are used to run scan processes, which are rules that
define scan settings and delivery of scanned documents on your
- Scan Management snap-in. Scan
Management is the Microsoft Management Console (MMC) snap-in that
is installed with the Distributed Scan Server role service. This
snap-in provides a central administration point for managing your
WSD–enabled scanners, scan servers, and scan processes for users
The Scan Management snap-in is also installed by default on computers running Windows 7 Ultimate and Windows 7 Enterprise so that you can administer your scan resources remotely.
Scan Management document workflow
The following are the process steps that occur when a document is scanned and delivered on your network. This assumes that a scan server has already been installed and configured, and that you have a WSD–enabled “enterprise” scanner on your network.
- Using the Scan Management snap-in, one or more scanners are
selected to manage.
- Using the Scan Management snap-in, one or more scan processes
are created for users and groups.
- Scan processes are automatically saved to Active Directory
Domain Services (AD DS).
- User logs on to a scanner and is authenticated.
- Scan processes created for that user to use are loaded from AD
DS and displayed on the scanner front panel.
- User selects the desired scan process and starts a document
- Scanned document and selected scan process information are sent
to the scan server.
- Scan server runs the scan process the user selected. Scanned
document can be sent to a network folder, a Windows SharePoint Web
site, to e-mail recipients, or any combination of these.
- Scan server logs the results of the scan, and sends
notification to the user on the scanner front panel.
- If the scan process specified e-mail delivery of a document,
user is notified in e-mail that the document was delivered.